At last, I’ll show you how to manage canned responses for the whole team or organization at the same time. This article shows how to use canned responses with Outlook email templates (OFT files as well as with the My Templates add-in) and with email signatures. They save you from having to do repetitive work and make it quicker to provide helpful answers to recurring questions.
Repeat the process for any remaining templates you wish to create.Canned responses can make your job much easier. You have now successfully created an email template for use in Microsoft Outlook. You will be prompted to save over the original template, select Yes. If you need to change the content of a template simply open the template, make the changes and save the file again into the same location with the same name. Double check and read over your email and once you are happy, click Send.
Firstly you need to select the type of file we are going to save.Double check spelling is accurate or run the Spell Checker to be sure ( F7 on the keyboard).If you have set Microsoft Outlook to use a default signature then you do not need to include this in the template as Outlook will add this automatically when you open the template for use.Your email message should begin to take shape.I generally use XXXX but you can use whatever you find easiest. TIP: Where I want to leave a section blank so I can enter a person’s name or a personalised piece of information I generally prefix it with symbols so that I can easily spot it when I use the template and remember to include the corresponding information. Move to the message body area and type the information you wish to include, don’t forget to include an open salutation such as Dear _.Type a suitable Subject for the email you are about to create, remember this will be the default subject used when you use this email template however it can be customised at each use if needed.Leave the To field empty and use the TAB key to move to the Subject field.From the Inbox press Ctrl + N to create a new blank email message.To create an email template, follow these steps: Templates can be a huge time saver as you no longer need to hunt through your Sent Items looking for “that email” you sent weeks or months ago in the hope of using the content again. I use email templates on a regular basis and have about a dozen saved on my computer to utilise when the time is appropriate. This is especially relevant for people running a business and it is this situation where email templates can come in very useful. For anyone who sends emails on a regular basis, you may find yourself sending the same information over and over.